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Chromebook Responsibilities

Access to technology devices can open doors to many educational opportunities both during the traditional school day and outside of school hours. When appropriate, HCPSS teachers will continue to use the Chromebooks in innovative ways for lessons and assignments.

Jump to: Obligations & Charges | Device Assignment & Care | Reporting an Incident

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Device Obligations & Charges

HCPSS may charge families for lost, stolen or damaged devices per the following:

  • Families may be charged for any devices or power adapters that are lost or stolen while in their care.
  • Families will be provided one-time forgiveness for the first damaged device or power adapters.
  • If devices are lost, stolen or damaged during school hours and in the school building, school administrators will conduct an investigation to determine if the incident was the result of neglect on the part of the assigned student.

View Chromebook repair costs →

Families will be provided one-time forgiveness for damaged devices or damaged power adapters. Should another device or power adapter become damaged, families may be held responsible at reduced-tier rates. Lost and stolen devices and power adapters are not part of the one-time forgiveness and families may be charged at the reduced-tier rates. Any outstanding invoices from incidents from the 2021-2022 school year continue to be payable via MySchoolBucks.

Students who have an outstanding device obligation will be provided a device for use at school until the obligation is paid. Once paid, the device can travel to and from school, as appropriate for the grade level of the student. Students who have goals in their IEP or 504 plan that require access to assistive technology devices outside the school day will continue to have a device available per their plan.

Students receiving free or reduced meals will be invoiced at an additionally reduced amount.

Invoicing Families

  • In order to give staff ample time to review the report and/or device and conduct an investigation when necessary, invoices will not be assigned at the time of the report.
  • The HCPSS Office of Finance will create and send families the invoices.

Device Assignment & Care

For students who are assigned an HCPSS device, families are asked to review the HCPSS Student Mobile Technology Duties and Obligations notice and remind students of the expectations around proper care.

Families should review the devices assigned to their student(s) in HCPSS Connect Synergy and use the form to verify the devices listed for their family are assigned correctly. HCPSS staff will review when families report incorrect assignments and will reach out to families as needed.

All families may opt to have their children keep their devices at school.

Reporting a Technology Device Incident

Damaged Devices:

  • Should an HCPSS Chromebook become damaged, students/parents should contact their school administrator.
  • The staff member taking the report will document the incident. After which, staff will review the report and device to assess charges, as appropriate.

Lost or Stolen Devices:

  • If a device should be lost or stolen, families should report the incident to their student’s school as soon as possible, and be ready to include details such as date and time of incident, last known location of the device, and a copy of a police report, if applicable.