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Requesting Letters of Recommendation

Whether you plan to go to college, join the military, or head directly into the workforce, you may be asked to supply letters of recommendation from people who know you and can speak to your abilities and potential.

HCPSS uses Naviance to manage requests for letters of recommendation, as well as to submit them to colleges and universities on behalf of students. All HCPSS high school students have an account in Naviance.

Letters from HCPSS Teachers and Counselors

Your teachers and counselors may be good options to consider asking for letters of recommendation. As you think about which one(s) to ask, keep in mind:

If you decide to have HCPSS teachers and/or guidance counselors write letters of recommendation on your behalf, follow these steps:

Additional information on requesting teacher and counselor recommendations can be found in this screencast.

Keep in mind that letters of recommendation will not be sent until:

You can see the status of your request for letters of recommendation by logging into Naviance and going to “Colleges I’m Applying” to Tab. It will show pending, submitted or downloaded by the college.

Letters from Mentors, Community Leaders, and Others

In addition to requesting letters of recommendation from teachers and counselors, you may choose to solicit recommendations from important figures in your life, like a mentor or a community leader with whom you have worked. You will need to follow a similar process to the one outlined above:


Keep in mind that it takes time for your teachers and counselors to respond to requests for letters of recommendation. To determine when you need to submit your request, look at your calendar and count 20 school days back from your deadline. DO NOT count holidays, weekends or HCPSS “schools closed for students” days – to find the due date for letter requests. Requests that are made less than 20 school days from your deadline may not be completed in time.

If you need letters of recommendation as part of your college application, be aware of the following deadlines. Please note that these dates are the last possible day to complete your requests. Students are encouraged to submit all material as early as possible.

College Application Deadline Last date to submit requests for letters of recommendation
October 15, 2023 September 14, 2023
November 1, 2023 October 3, 2023
November 15, 2023 October 17, 2023
December 1, 2023 November 1, 2023
December 15, 2023 November 15, 2023
January 1, 2024* November 22, 2023*
January 15, 2024 December 9, 2023

*Because this college application deadline occurs during Winter Break, requests for letters of recommendation must be made in 20 days prior to the last school day before the Break.