Family Engagement and Involvement

School Visitation

HCPSS welcomes parents/guardians to visit our schools. American Education Week, held in November, offers an excellent opportunity for school visits. At other times, visitors are asked to follow the procedures below in order to limit interruptions to instruction and maximize safety for all.

• Contact the principal at least 24 hours in advance to discuss the purpose of the visit and to establish a convenient time for both the visitor and the school. Visitors must receive prior approval from the principal before entering a classroom. Teachers may request that visits be rescheduled to serve instructional needs and students’ best interests.
• Only the agreed upon attendees are permitted during an observation/visitation and volunteer opportunity.
• Students may not shadow other students.
• Sign in at the main office, receive a visitor badge, and sign a Confidentiality form. Visitors are required to provide a photo ID.
• Avoid access to confidential or personally identifiable information related to the student(s) you are observing, even if you have a working relationship with families of other students in the observation setting, unless that information pertains to your child.
• Interactions between visitors and school staff or students will be limited.
• Visitors are not permitted to video record, audio record, photograph, live stream, or in any other way transmit any part of an observation experience.
• Stay only for the agreed upon length of time and remain in the agreed upon classroom or other building location for a reasonable time (not to exceed 60 minutes).
• Address issues, concerns, or questions that arise during this observation with a school-based administrator.
• Schedule any desired follow-up meetings with school staff at a mutually convenient time.