skip to main content

Inclement Weather Asynchronous Instruction Plan

For the 2022-2023 school year, HCPSS is planning to repurpose up to three inclement weather days as asynchronous instruction days, which will be used at the discretion of the Superintendent.

The HCPSS vision for the asynchronous instruction day includes minimizing the disruption to instructional momentum with a greater value than when adding days to the end of the academic calendar.

Jump to: Basics | Pre-K-5 Students | 6-12 Students | Special Education | Staff | Public Feedback | Frequently Asked Questions

The Basics

For the 2022-2023 school year, the Maryland State Department of Education (MSDE) is allowing local school systems to repurpose up to three inclement weather days as asynchronous instruction days. The HCPSS plan was created following MSDE requirements, and in conjunction with Howard County Board of Education Policies 8010 Grading and Reporting: Pre-Kindergarten Through Grade Five and 8020 Grading and Reporting: Middle and High School.

Notification of Asynchronous Instruction

Students, families, staff and community members will be notified if/when HCPSS implements an asynchronous instruction day the same as all other inclement weather notifications: HCPSS Status website, HCPSS website, Email/Text, HCPSS Twitter, and Information Hotline.

Learn More About Inclement Weather/Emergency Notifications 

Grades Pre-K-5

Asynchronous instruction day materials will be posted online and will be able to be accessed using a computer, laptop, tablet, phone or other mobile device. Schools will provide printed copies for students as needed.

Students will receive a Learning Behaviors (Demonstrates Responsibility) grade for completion of the asynchronous instruction day tasks.

Pre-K students are expected to:

  • Complete two asynchronous instruction day tasks; and
  • Indicate attendance by submitting completed task upon return to school.

K-5 students are expected to:

  • Complete one asynchronous instruction day task per curricular area: Math, ELA, Content (science, social studies, or health), and assigned related arts class scheduled for that day; and
  • Indicate attendance by submitting completed tasks upon return to school.

Grades 6-12

All students in grades 6-12 have an HCPSS-issued device, and should have it at home for use on inclement weather asynchronous instruction days.

Secondary students may access assignments for each course in Canvas as early as two hours after the start of the regular school day.

Secondary students are expected to:

  • Log in to each course via Canvas and complete assigned work; and
  • Indicate attendance by completing attendance assignment posted in each of the classes/courses.

Special Education Services

A Free and Appropriate Public Education (FAPE) will continue to be provided to students with disabilities. Special education and related services will be delivered as identified in Individualized Educational Programs (IEPs) to the greatest extent possible on asynchronous instruction days. The Department of Special Education, Countywide Services, and the Office of Early Intervention Services will work with school based providers to coordinate and support services that were not received during the asynchronous instruction day.

On an inclement weather asynchronous instruction day, students will receive accessible or alternate asynchronous tasks that follow any accommodations and supplementary aids and services outlined in the IEP.

HCPSS will continue to comply with all regulations established in IDEA, COMAR, and MSDE technical assistance.

Additionally:

Staff

The staff reporting structure for inclement weather asynchronous instruction days will be posted to the HCPSS Status website. Details on the reporting structure are aligned with bargaining agreements and are forthcoming.

Special Education Staff Will:

  • Maintain a tracking document for services that were provided on the asynchronous days; and
  • Collaborate with staff in the Department of Special Education, Countywide Services, and the Office of Early Intervention Services to coordinate delivery for services not provided on asynchronous instruction days.

Elementary Staff Will:

  • Survey families to determine students who will need hard copies of asynchronous instruction day tasks;
  • Distribute hard copies of asynchronous instruction day tasks per family request prior to Nov. 1;
  • Receive Central Office-created asynchronous instruction day tasks packets for distribution, per family requests;
  • Attend previously scheduled meetings, including IEP, PIP, team meetings, leadership meetings, staff meetings, collaborative planning meetings, Student Support Team meetings, School Improvement meetings, committee meetings, etc.;
  • Complete a staff attendance form;
  • Collect completed asychronous instruction tasks from students upon return to school; and
  • Include completion of asynchronous instruction day tasks as a data point for Learning Behaviors.

Elementary Certified, School-Based, Non-Classroom Teachers Will:

  • Attend previously scheduled meetings, including IEP, PIP, team meetings, leadership meetings, staff meetings, collaborative planning meetings, Student Support Team, School Improvement, committee, etc.

Secondary Staff Will:

  • Utilize Canvas to deliver HCPSS curriculum resources for all subjects and courses;
  • Post assignments for each class in Canvas no later than two hours after the regular student start time;
  • Include assignments that are a continuation of work, review, or preparation for future lessons/instruction;
  • Include no new learning or assessments in asynchronous instruction day assignments;
  • Include an assignment to record student attendance;
  • Provide meaningful opportunities for students to make up missed work outside of virtual learning, in accordance with Board of Education Policy 8020 Grading and Reporting: Middle and High School;
  • Grade assignments in accordance to parameters for the assignments;
  • Attend previously scheduled meetings two hours after the student start time, including IEP, PIP, team meetings, leadership meetings, staff meetings, collaborative planning meetings, Student Support Team meetings, School Improvement meetings, committee meetings, etc.; and
  • Complete a staff attendance form.

Secondary Certified, School-Based, Non-Classroom Teachers Will:

  • Attend previously scheduled meetings two hours after the student start time, including IEP, PIP, team meetings, leadership meetings, staff meetings, collaborative planning meetings, Student Support Team, School Improvement, committee, etc.; and
  • Complete a staff attendance form.

Public Feedback

The HCPSS Inclement Weather Asynchronous Instruction Plan was publicly presented at the Board of Education Meeting on Sept. 8, 2022.

Staff are scheduled to present a follow-up report to the Board on Oct. 4, 2022.

Feedback Via Online Survey

Students, families and staff were invited to provide feedback via brief online survey, which is now closed.

Feedback Via Email

All stakeholders may provide feedback at any time by emailing InclementWeatherPlan@hcpss.org.

PLEASE NOTE: Comments/messages received will be reviewed; however, staff will not respond to individual emails.

Frequently Asked Questions

Students, families, staff and community members may view answers to frequently asked questions online.