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4000 Series: Fiscal Management

Fiscal Management

Policy 4000 – Grants

The purpose of this policy is to provide guidelines for seeking and for administering grants.

Policy 4010 – Donations

The purpose of this policy is to provide guidelines for the acceptance of donations.

Policy 4020 – Fund Raising

The purpose of this policy is to provide a framework for fund raising activities at each of the schools in the Howard County Public School System (HCPSS) that safeguards instructional time, supports a common educational experience for all students, and includes appropriate accountability provisions.

Policy 4030 – School Activity Funds

The purpose of this policy is to establish parameters for the accountability of school activity funds.

Policy 4040 – Fixed Assets

The purpose of this policy is to ensure that the Board’s fixed assets are acquired, safeguarded, controlled, disposed of, and accounted for in accordance with state and federal regulations, auditor requirements, and applicable accounting pronouncements. This policy also addresses the following issues related to fixed assets:
* General provisions about the property management system used to account for and control these assets * Ownership of the Board’s fixed assets * Assignment of responsibility and accountability for fixed assets * Capitalization thresholds for fixed assets.

Policy 4050 – Procurement of Goods and/or Services

The purpose of this policy is to set guidelines for the procurement process for all goods and/or services used by the Howard County Public School System (HCPSS).

Policy 4060 – Medicaid Reimbursement for Health-Related Services

The purpose of this policy is to authorize conditions under which the Howard County Public School System may seek reimbursement for health-related services provided to Medicaid eligible children with disabilities.

Policy 4070 – Fund Balance

The purpose of this policy is to ensure the financial stability of the Board by establishing clearly defined accounting procedures for reporting and using fund balance in alignment with GASB-54. The policy defines and states the authority and guidelines for the use of fund balance.

Policy 4080 – Disposition of Property

The purpose of this policy is to provide the guidelines relating to the efficient disposal of Board property other than real property.

Policy 4090 – Debt Management

This policy sets forth the parameters and processes for issuing debt as well as managing outstanding debt. The scope of this policy is limited to lease obligations of the Board and does not include or envision debt incurred on the Board’s behalf by the State of Maryland or the Howard County Government.

Policy 4100 – Investment

This investment policy is intended to establish the investment scope, objectives, and delegation of authority from the Board to the Superintendent/Designee to invest school system unexpended funds, and the standards of prudence to be applied to such investments.

Policy 4200 – Meal Charges

The purpose of this policy is to outline how schools handle providing meals to students when payment cannot be collected at the point of service, while maintaining the integrity of the food service program and the dignity of students and households.