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Home > For Parents and Community > Community Services

Use of School Facilities

The Use of School Facilities Office provides for the equitable and prudent use of public school facilities by community groups and agencies. The office serves as a liaison between the HCPSS and all groups requesting the use of HCPSS facilities. In addition, the Use of School Facilities Office facilitates the leasing, operation and management of discontinued schools and surplus space.


  • Ensure the maximum use of school facilities by community groups in an economic and efficient manner. This supports the school system's goal to create an environment in which students, staff, families and community members participate and contribute.
  • Develop procedures to enable major cleaning and repair work to be completed efficiently with minimum disruption of community programs during the summer months. This supports the school system's goal to provide a safe, nurturing and academically stimulating learning environment.

Note: Community/Building-Use Fees pdf doc icon -- Fees charged offset a portion of the cost of this program.


Online requests can be submitted up to one year in advance, provided each submission is separated by the activity period. All submissions must be requested in accordance with the corresponding activity period.

Indoor Areas
Activity Period
Dates of Activity Period
Deadline for Submission
September 1 - December 31
June 1
January 1 - March 31
October 1
April 1 - June 30
January 1
July 1 - August 31
April 1
Outdoor Areas
Activity Period
Dates of Activity Period
Deadline for Submission
September 1 - November 30
June 1
December 1 - March 31
No use of Outdoor Areas is permitted during this time.
April 1 - August 31
January 1

Online Use of School Facilities Request

HCPSS Use of School Facilities is a complete online service for the growing needs of our school - and community - sponsored activities. Your EMS web user account allows 24/7 access to request available space with our Online Application and view current status by logging onto the link provided. Cancellations can easily be made online as well as changes or adding rooms/dates to an existing request. More information including Instructions, Activity Period deadlines, Fee Schedule and Equipment/Cafeteria Staffing Forms are also available for your convenience.

Forms & Policy

Additional Information

Weekend And Holiday Weather Closings

If a weather emergency is in effect for Howard County at 7 a.m. on a holiday or during the weekend, all school- and community-sponsored activities in schools, are canceled for the entire day. More info....


Use of School Facilities Office
10910 Clarksville Pike (Route 108)
Ellicott City, MD 21042
Fax: 410-313-5611

Chuck Parvis, Specialist

Angie Miller, Event Coordinator



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